Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

Free to Be Me (F2BM) is a 5 year program implemented in 14 countries in Africa, the Middle East and Southeast Asia. Free to Be Me will build and support vibrant marginalized communities excluded on the basis of GEDI civil society, that is able to successfully generate public support and influence governments, businesses and societal actors to become advocates for marginalized people excluded on the basis of GEDI human and socio-economic rights. With Free to Be Me, we focus on the pervasive issues of unemployment and poverty in marginalized people excluded on the basis of GEDI, and the discrimination, legal hurdles, violence and neglect from governments that stand in the way of prosperous communities.

The Free to Be Me program is funded by the Dutch Ministry of Foreign Affair and consists of 3 consortium members – Positive Vibes, ILGA World and Hivos – and 3 technical partners – Sogicampaigns, Global Interfaith Network and Workplace Pride who all form the Free to be Me Alliance. Hivos is the lead party. The program has been running since 2021. The 4 major objectives that will be achieved F2BM by 2025 are strengthening the foundations of movements in each country, build public support, legal and policy changes and socio-economic empowerment.

Since the programme inception in 2021, the programme team has been implementing the programme using the existing Hivos processes and procedures. We have been guided by the contexts in our different countries of focus and have developed different templates and guidelines to guide the different aspects of the programme. At this point, the programme team wishes to bring all our key learnings and good practices together through an end to end process document that is the how-to execute in the entire programme.

The team seeks to recruit an external consultant to work with the team to put together a document that details all of our processes. The main aim is to ensure everyone involved in the programme has an understanding of what our standard operating procedures throughout the programme including a conflict management mechanism.

Objectives of the Free to Be Me Process Implementation Manual documentation

The overall objective of the consultancy is to develop a manual that guides all of the Free to Be
Me programme on various issues and at different stages of implementation.

Specific Objective

  1. To document the process of implementation of the Free to Be Me programme from
    start to finish for both Hivos staff (internal) and for the F2BM implementation partners
    (external), including conflict management mechanisms.
  2. To clearly document the practical principles and structures including the general overview of the Free to Be Me programme.
  3. To clearly document the entire grant-making process of the programme.
  4. To clearly document the internal administrative processes of the programme.


  1. Knowledge of programme management and implementation processes
  2. Experience in development of organizational processes, policies or program manuals.
  3. A good understanding of grant-making processes is an added advantage
  4. Working knowledge of feminist values and principles
  5. Good command of English language
  6. Experience in working in global programmes

How to apply

Interested and qualified candidates can send in their application including their detailed expression of interest showing their proposed methodology, previous work etc, detailed proposed budget and CVs to Kindly ensure you title the application: “”F2BM process documentation assignment”. Please send in your application not later than 30 September 2022.